4. "Hello, you've reached [your name and title]. I'm currently out on parental leave until [date]. In the meantime, please direct all phone calls to [alternate contact name] at [phone number] and emails to [email address].
10. Nobody Misses The Clever Answering Machine Message. Connect Your Team All Under One Number, No Matter If They Are Working Down The Hall Or Across The Country.
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“I don’t know who you are but if you don’t let my daughter go now, I will find you; I will kill you. Please leave a message.”
6. "Hi, this is [your name]. I'm either on a call or away from my desk. Please leave your name, number, and a brief message and I'll get back to you. Thank you."
If you drone on and on, there is a good chance that some of your callers are going to hang up before leaving their message.
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Bryan Nunes of Blo in Raleigh, North Carolina believe it’s also important you know whom you speaking with, so he includes the name of the greeter in the script: “Thank you for choosing Blo, this is Tiffany. How may I assist you today?”
Solution: Have all voicemails automatically emailed to you as sound files. This also ensures you are notified quickly when any new voicemails are left. Spectrum Business Voice offers this as a free service to its customers. Voice messages are attached to the emails as mp3 sound files, and recipients simply click on the email attachment to start listening.
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Keep it simple, concise and to the point. Callers won’t need your life story, and won’t want to wait around for a 2-minute greeting to end just so they can leave a message. Don’t hide the details, tell them where you will be, when you will be there, or when you won’t be there, and how to get in touch.
Stephen Colbert asked Samuel L. Jackson to record his infamous voice on his outgoing message recording. Click here and listen on Youtube to what it would sound like if Mr. Jackson leant his voice to your voicemail recording.
If you’re not going to apologize or sound regretful about it, chances are you will lose on potential prospects. Mean it to your prospects how you are really sorry you can’t assist them at the moment.
Keep callers on the phone with messages on hold. Make announcements while they’re waiting or being transferred.
Voxist users today benefit from the efficiency of our high-quality transcriptions which allow them to read their voicemail messages in-app or via email. They can also delight their callers with customized greetings which they record using their own voice. Our loyal customer base calls us a “voicemail on steroids” (yup we couldn’t make this up ourselves), but there’s one personalized greeting feature they’ve been requesting us to add since the day we launched….
22. "Hi, you've reached [your name, the office of X company]. We're closed until [date]. Please leave your name and phone number and someone will return your call ASAP. Have a great [New Year's, Fourth of July, etc.]."
PLEASE NOTE: Business telephones like these can use landlines with our PBX mini-server OR upgrade to our all-inclusive, 100% managed VoIP digital service.