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The main point that we want to drive home with this article is that you shouldn’t overthink your business voicemail greeting. Just keep it short, and state the relevant information. .

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If, on the other hand, your clients work with a number of team members, you might consider hiring a voiceover professional to record your greeting. While a recording with a voice actor is an extra expense, the result often outweighs the cost.
You don’t want to answer calls 24/7 (unless you’re serving clients globally and there’s an expectation of 24/7 support). If you’re unavailable during specific hours of the day, use the voicemail examples below for after-hours business calls.

examples of business voicemail messages

These are just a few ideas to get the gears turning. These are simple examples, but don’t be afraid to show a little personality.
Learn how to set up a name recording, default voicemail greetings, and temporary greetings (for holidays and vacations) for your OnSIP voicemail box.

how to make a professional business voicemail

Hello. This is (name). I'm not available to take your call right now. Please leave your name, phone number, and the best time to reach you. I will get back to you as soon as possible. Employers: Post Jobs Job Search Advice: Careers Resumes Interviewing © 2021 CollegeGrad LLC About Blog Contact Privacy Austin Community College District Students Faculty & Staff Business & Community Jobs Course Schedule COVID-19 UPDATES Site Search Search

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    So, I finally did it. Here’s my process for developing a professional voicemail message in 10 steps:

    For many small businesses, it may not be possible to pick up the phone immediately. Other times, you may receive a call after hours or during a busy time when no staff is available to assist a caller.
    Telling a quick joke or including a little more information can keep you safely within the 20-second timeframe while letting the caller understand a little more about you.

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    Your message should sound inviting and happy, so the person leaving the message doesn’t get scared off. Don’t be unnaturally over the top happy that they are leaving you a message, but definitely try and get a happy tone into your message, and show them that you value their time and the fact that they are leaving you a message.

    5. "Hello, [Person's name] is chasing new adventures and is no longer with [Company name]. Please forward all future requests to [New or interim person's name] at [phone number]. Thank you!"
    Ready to try OpenPhone free for seven days? Sign up today and leave a great first impression on your next caller. Dee Lee 1 year ago Reply

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    A business’ voicemail greeting is often the first point of contact with a business’ customers. Getting this greeting right can make a business sound professional and trustworthy. A badly-done greeting, on the other hand, can confuse and infuriate customers over the phone.

    6. "Hi, this is [your name]. I'm either on a call or away from my desk. Please leave your name, number, and a brief message and I'll get back to you. Thank you.
    If you find that your business voice message is running a bit long, break it down into sections and decide which parts you can cut out to reduce the message’s length.

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    For additional details on the voice mail menu and associated options, see the Quick Reference Guide and User Guide. Cox Business Voice Mail includes high-value features to make leaving and retrieving messages efficient for you and your employees. Here is a summary of Voice Mail features: Three main voice mail options: Basic, Extension, and Group Voice Mail Speedy access when you dial “*298” from your desk phone Optional services for Unified Messaging and Readable Voice Mail Other Voice Mail Specifications We need to update the greeting in a voice mailbox, but prevent callers from leaving a message. Can we configure this with standard voice mail? Cox Business Voice mail offers multiple greetings options for you. The Extended Absence Greeting allows you to customize a greeting and select whether or not you want to prevent callers from leaving a message after the greeting plays. Press 5 from the Greetings menu to activate this feature.

    12. Hi, this is [your name]. I’m away from my phone at the moment, but leave a message after the tone so I can get back in touch later today.
    First of all, you need to have a sound upbeat in your voicemail. Make sure you have a smile on your face while recording your voicemail. If you are unhappy, this is definitely evident in your message. As a business owner, of course, you aim for happy customers. At this point, your first duty towards your customers will be to look happy.

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what to say on a business voicemail

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You may also email us at [email]. If you would like one of our team members to call you back, please leave your full name, contact info and number after the beep. Good to hear from you!”

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The unavailable message is the standard greeting callers hear when they reach your voicemail box. It is the greeting that you can use consistently throughout the work year.

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Using studio-grade audio recording equipment helps ensure the audio for your business voicemail greeting is clear and easy to understand, minimizing the risk of misunderstandings.

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