Your business’s voicemail greeting could be a potential customer’s first impression. Learn how to record an excellent greeting here! Click To Tweet
Looking for guidance on how to record the perfect voicemail? Learn how to record professional business voicemail greetings.
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Simply speak into your phone or computer while recording a greeting with your business phone service. If you need to create your own audio file, the voice memo app on your phone should do fine.
Ideal for business PBX voicemail messages and after-hours Voice 2 Email service. Record custom messages to cover public holidays and temporary office closures.
In these cases, it is important to clearly state this and make it as easy as possible for the caller to note the alternative contact details.
“Thank you for calling [company/person’s name]. We are currently unavailable, but if you leave your name, phone number, and message, we will get back to you as soon as possible.”
According to Nuance's research, most voicemail messages languish for at least eight hours before they are heard.
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Write down your message before you record it. When reading it back, ask yourself: Does it make sense? Does it contain the right information? Is it grammatically correct? Is it clear? Is it positive and polite?
You should acknowledge that right off the bat by apologizing that they couldn't reach you directly.
Sometimes, you need to step away from work and live a little! This is perfectly okay, but make sure you leave a well-recorded voicemail greeting to keep your customers happy and content. Read these two examples of professional vacation greetings.
@umbra21 - It's not jokes that annoys me so much as someone who leaves a message ten minutes long, particularly when you have to wait out the whole thing before you can leave your voicemail.
What Is a Voicemail Greeting?Why Is a Profressional Voicemail Greeting Important?Key Tips When Recording Your Voicemail GreetingSpeak ClearlyKeep Your Message Short and Concise (10–30 Seconds)Speak Slowly and Do Not RushSmile as You TalkReassure the Caller They Have Reached the Right PersonThank the Caller and Apologize for Missing the CallInclude an Alternative Contact if AppropriatePractice and Record Multiple Takes of Your Voicemail GreetingGet a Second OpinionProfessional Voicemail Examples to Use in the Workplace:Personal PhoneSelf-Employed BusinessBusiness With Lead GenerationBusiness With Alternative Contact PersonCustomer ServiceVacationWhat Not to DoFinal Thoughts
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If you can communicate professionalism and personality with a recorded message, you are building a positive image of yourself and your business that the caller can keep in their mind.
Choose your busy greeting from the drop-down menu next to If busy use greeting from: System—This plays the system default greeting. Personal—If this option is selected, choose the file to upload.
Features like Call Waiting, Rollover Hunting, and Call Queue with Music On-Hold ensure your customers never get a busy signal.