45. Hi, this is [X department] at [X company]. We’re not able to take your call right now, but if you leave a quick message after the tone, our next available representative will call you back shortly.
Phone scripts can be answered by button-dialing or voice response. With a button-dialing system, the caller will press one of the number keys to input their response. With an IVR system, callers can speak to the system to initiate commands and submit answers.
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“First, I am a big fan of the belt and suspender method,” she says. “So, the office would call; if the person is not there, the voice mail message is brief and is followed immediately with an email with all of the details.”
5.) If you’re calling a home line, and know the family, it’s nice to say a group “Hello” before leaving a message specifically for the person you called. Say something like this: “Hi everyone, it’s Maralee. Hope you’re enjoying Spring Break! Janet, I wanted to see if you and I could meet for lunch one day next week. My schedule is pretty open, and we could pick a restaurant near your office. I know your lunch schedules are tight. I’ll give you a call back at 7:00 tonight. Or I’m around all afternoon, so give me a call!” (Boy, home lines are becoming rare, aren’t they? We gave ours up a couple of months ago.)
George is a little different considering he won’t have eager leads calling him about a remodeling project, however, there are certain lessons we can all take from his funny voicemail.
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As you look to update your script, here are a few questions to ask: Will your voicemail greeting be funny, so your callers think your business is fun? Do you want the tone to be more professional, so it gives callers the impression you only work with Fortune 500 companies? Do you want to record a brief message, or will a more detailed message be helpful? Knowing these answers will help you craft a personal voicemail greeting unique to your company.
You have reached the office of [Business Name]. All of our representatives are currently busy. However, if you choose to do so, you may leave a brief message, including your name, number, or email, and we’ll be sure to get back to you as soon as possible. Thank you for calling [Business Name].
“This is Slappy McGee. Leave a brief message, telling me why you’re calling, and what’s in it for me. Unless you’re Boots, then DO NOT leave a message. I’m still trying to get rid of those fleas you gave me. Thanks a lot. Hashtag sarcasm.” 8. Tooth extraction “Did you get the part about the gravy?” Photo by Shutterstock
6. I can’t come to the phone now because I have amnesia and I feel stupid talking to people I don’t remember. I’d appreciate it if you could help me out by leaving my name and telling me something about myself.
I love this script! Thank you for giving down to earth advice. I would love to work with it.
Feel free to add a personal touch to make your voicemail message fun and interesting. Clients will feel reassured when they know their messages have been received and you will get back to them.
Friends and colleagues speak to each using first names only. So do people of authority. They do not call each other and leave voicemail messages asking for Mister, Miss, or Mrs. Therefore, when you call a person you want to do business with and you leave a voicemail message, refer to them by their first name only. Don't say mister, miss, or misses. Don't say their last name. Begin your voicemail message by saying only "hi/hello" followed by the person's first name. Or, you can even forget the "hi/hello" and just say the person's first name. That is how you show confidence and authority and separate yourself from weak salespeople.
Roses are red, violets are blue. Sugar is sweet, and so are you. The roses have wilted, the violets are dead. The sugar bowl's empty, and so is your head. The roses stink, sorta like sheep. But leave your name, number, and message after the beep. The roses are molding, the violets are rotten. And I might call you back, if I haven't forgotten.
Good professional voicemail greeting examples. A business named Lorem Ipsum, which sells widgets, wants to leave a brief message that confirms for the listener that they have called the right business. The message would also prompt the caller to provide information needed to return the call, and throws in a nice quick promotional note.
There are some people who tend to judge your work according to your voicemail greeting. In this article, we tell you what are the best ways to draft your voicemail message.
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