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VirtualPBX provides a full-featured virtual voicemail system for business phones – a way for calls coming in on a business phone number to be connected to offsite hardware that can process, accept, store, and send voicemails. With virtual voicemail, clients can connect to their messages from any phone, device or computer, and furthermore, they even have the option to send their voicemail to one or more email addresses. Depending on your plan, these emails will also include a transcript of your voicemail message. In addition, our virtual voicemail boxes can be customized with an individual greeting too.

what is a good professional voicemail greeting

A word of warning: These greetings will not do you any favors if you’re in the midst of a job hunt or work in a conservative industry. Always remember your target personas. If there’s a chance they won’t appreciate your sense of humor, opt for a straightforward greeting instead. “This is Bond. James Bond. Okay, it’s really [your last name]. [Your first name] [your last name]. I’ll get back to you as soon as I’m done helping M16 save the world — which will probably be tomorrow at the latest. Have a good day.” “Hmm. Gryffindor … No, Ravenclaw. Yes, you definitely belong in Ravenclaw. *Pause.* Okay, you haven’t reached the Sorting Hat — it’s the voicemail of [your name]. Please leave your name and number (and just for fun, the Harry Potter house you think you belong in) and I’ll return your call as soon as possible.” “Hello! You’ve gotten the voicemail of [your name]. Leave your name, contact info, and the answer to the eternal question ‘Which came first, the chicken or the egg?’ Anyone who gets it right will receive a call back.”
26. Hello, you’ve reached [your name]. I’m either on another call, on a top secret mission to Mars, or I’ve just stepped away from my desk for the day. Leave a message after the tone and I’ll call you back tomorrow or in about seven months. .

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Note that most small business phone systems today include additional communication channels and team collaboration solutions, such as video calling, instant chat messaging, SMS texting, and file sharing.
When you get a busy signal, dial *66 to use Busy Redial and you will get a call back when the line you are calling is available. Busy Redial is available only for telephone numbers within the continental United States.

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2. Announce yourself. Make sure to identify yourself and your business on your voicemail greeting. It confirms that your caller reached the right party. It will also reduce the number of wasted calls, hang-ups, and trivial messages that your small business receives. 3. Set the right expectation. Let your callers know when they can expect a call
A special high five to Margot Howard for her outstanding research and contributions to this article. We love working with and supporting like-minded entrepreneurs who are passionate about business success strategies. Thank you Margot! ❤️

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VirtualPhone.com offers users a simple and direct set of features, a variety of pricing options, and a tier of free services. This service does not offer the number of features some other companies offer. Businesses that desire more than one local phone number or are in need of CRM integration may do better to check out another company.

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Fortunately, most of the providers reviewed here have engineering staff that will contact you as part of your setup process to help your IT staffers test and optimize your network prior to deployment. That's definitely something we recommend, even if it costs extra, but there are steps you can take now to prep your LAN for VoIP and make the deployment process that much easier.

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    Use your mobile devices and VoIP to transform your workplace. You can make it a virtual office when using a VoIP solution.

    Hi, we aren’t in at the moment, if you are trying to sell us something please start speaking now and hang up at the beep, everyone else start speaking at the beep and hang up when you’ve finished.
    CallTrackingMetrics is a cloud-based call tracking and contact center solution for businesses and agencies that helps with tracking campaigns, reaching new audiences through integrated text marketing and online forms and using int... Read more

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    Do they want to sit through an IVR menu that may or may not direct them to the right person? Do they know you’re a one-man/woman team and there’s no reason to sit through a menu? Skip the menu entirely and let them leave a message as quickly as possible. There’s no reason to add any additional steps or make your customers go through leaps and hurdles to leave a simple voicemail. When you identify what your customers’ pain points are, you make it much easier to determine what you want them to do to save everyone from the unnecessary stress.

    10. “Hey, this is [your name] at [X company]. Right now, I’m on vacation and won’t be back in the office until [month]! Please leave me your name, phone number, and the reason you are calling and I will get back to you then. If it’s urgent, you can email details at [company email] and one of our team members will reach out to you. Have a great day.” Yes, we all need a break from time to time. Let your caller know you’ll be back and ready to meet their needs after you’re back from vacation.Voicemail greetings for the customer service phone number
    Business voicemail greetings are rarely thought of as a prime way to connect with customers. But just because you're not available doesn't mean you can't make a positive impression on your customers when they reach your voicemail box.

  • verizon business landline voicemail setup

    Company Description: UniTel Voice is a cloud-based virtual phone system priced and designed for startups and small business owners. When it comes to affordability, features, call quality, ease-of-use, or customer support, UniTel Voice has you covered.

    A professional voicemail greeting is a recorded message that welcomes callers to your business when no one is available to pick up the call. For a polished …
    Phone features are closely tied to the types of phones your business requires. You will need to determine if some or all of your phones will need features like 3-way calling, intercom, call waiting, holding, transferring, speed dial or automatic callback.

  • small business telephone answering service

    Auto-attendant Script for After-hours Calls. Most business phone systems let you set working hours. If a call happens outside normal business hours, you can create a specific auto-attendant that’ll handle those calls with an alternative greeting message and menu options.

    33. Hi, thank you for calling me. I apologize for not answering the phone at the moment. Please leave your name, number and message, and I will call you back as soon as possible. You can also send me an email at [your email]. Thank you, and have a nice day.
    This document has discussed the reality that voicemail is often tied to a broader phone system.

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how do i leave a professional voicemail

13. “Hi, you’ve reached [company]. We’re available by phone from [hour] to [hour] [time zone] Monday through Friday [optional: and from hour to hour on the weekends]. You can also contact us by going to our website, [URL], and live-chatting or emailing us. If you’d like us to call you back, please leave your name and number after the beep.”

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First of all, it looks more professional to potential clients. Secondly, it will give you the chance to connect with prospects from any device that’s convenient for you at the moment. If you’re in the office, you can pick up the call on your desk phone. If you are in your car on your way to a meeting, you can answer via mobile. You even have the option to pick up from your desktop computer, and to the caller, it won’t make any difference. The person calling your virtual phone number will dial your business phone number and you’ll answer it professionally regardless of your location.

sample professional voicemail greeting

The phone you use to record your greeting – and your surrounding – can turn your carefully scripted greeting into an unprofessional mess. Background noise is terribly distracting, so choose a quiet room or parked car to make your call. Landlines, or a “wi-fi enabled” cellphone call, can provide much better connection quality than a standard cellphone. If you must use a cell phone, be sure to use a high-quality headset for the best clarity.

Contact Us

14. “Hello, you’ve reached [company]. If you’re looking for information on [X], please check out our [Facebook page, company website, etc.] If you want to know more about [Y], take a look at [Z page on our site, our YouTube channel, etc.] Still have more questions, or just want to hear our lovely voices? Leave your name and number, and we’ll return your call straight away.”

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