Here are 5 sample business voicemail greeting scripts that will leave a positive and personable impression on your callers.
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The VirtualPBX Feature Codes, for instance, let users dial *97 to reach their personal voicemail boxes.
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1. State Your Business Name. The first thing your callers should hear is the name of your business or organization. This assures them that they have dialed the right phone number and keeps them on the line.
3. Follow the prompts to create a memorable 4-digit PIN using the keypad on the handset. You will need to enter this PIN when accessing the Voicemail feature overseas.
Put yourself in your listener’s shoes. Have you ever tried listening to someone on the phone who’s just talking so fast? Apart from not understanding what they have to say, you could also be tempted to just cut the call and drop it. Or, it becomes an inconvenience to your listeners for them to have to rewind your message frequently just to understand the message.
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And remember, while you’re busy returning your calls, Blitz can be automating other parts of your sales process. We can assign leads to your staff or even send emails to your customers.
During business hours, you may want calls to ring a central office phone or make their way through an automated attendant.
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“You have reached (name of the business). All our customer support executives are busy serving other customers. We will return your call within 1 business hour. Please leave your name, contact number and your message and we will call you back as soon our customer support executive is free. Thanks for calling and hope you have a great day.”
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In addition to overall storage space, consider how much time an answering machine allows for each message. Shorter message times allow your answering machine to hold a greater number of messages, while longer message times allow callers to leave more detailed messages.