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3. Hi, this is [your name] of [your business]. I’m currently unable to take your call. Please leave your name, phone number, and a brief message, and I will contact you as soon as possible. Thanks.
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You have reached the , Strategic Air Command Nuclear Missile Storage Facility. We are unable to come to the phone right now. At the tone, please leave your name, number and target or list of targets and we’ll launch as soon as we can. And have a nice day.
Standalone answering machines with some special features can cost a little more, and they usually offer up to 30 minutes of storage space. This might be what you need if you are often away for a day or two at a time. Expect to pay between $28 and $45 for a machine like this.
Context does matter here. If the caller would reasonably expect you to answer the phone (such as if they were calling a store or other place of business), an apology for not being able to get to the phone makes the most sense.
* Trusted by over 200,000 businesses: "like Google Voice with better service or Grasshopper with a better app!"
5. Hi, this is [your name]. I can’t get to the phone right now, but please leave a message with your name and number, and I’ll get back to you as soon as possible.
By way of a web portal, users can access their business voicemail boxes online. This type of voicemail software lets people skip their phones entirely and simply log into their phone system’s online dashboard.
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I will be checking my voicemail messages periodically, so please leave me a message and I will return your call as soon as possible. If you need immediate assistance, please contact my assistant, Suzy Jones at 1-800-555-1212 extension 6336.
Hi. I am probably home, I’m just avoiding someone I don’t like. Leave me a message, and if I don’t call back, it’s you.
Most answering machines have a digital display that allows you to see if you have any messages and how many. Choose a model with a large, illuminated display so you can easily read it, even from a distance.
Now that you know what you want your customers to do when they leave a message, you have to make sure that message is coming off clearly. Run it by a couple of your colleagues and ask them if your greeting makes sense and adjust wherever necessary. If you’re speaking too fast, slow down. Accounting isn’t the most inviting profession.
There’s often no way around checking your work email several times a day. When your voicemails populate your email inbox, it can save you time and alert you to action items like responding to high-priority customers.
The ability to download to offline storage helps users keep important message while cleaning up their inbox.
When on vacation, provide your callers with a return date and a back-up contact person to accommodate emergencies. This prevents you from potentially damaging a valued relationship while you enjoy some time off.
Here are 5 sample scripts for business voicemail greetings that will make you and your company look personable, knowledgeable, and professional. And here are some sample voicemail greeting scripts for doctors, lawyers, and dentists, in case you're not looking for business greetings. 1. Personal Business Voicemail Greeting