from Microsoft Exchange Server 2007: Tony Redmond’s Guide to Successful Implementation
Well scripted and produced professional phone prompts provide efficient navigation, valuable information, and answer frequently asked questions, freeing your staff to assist callers and grow your business.
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8. Informative. Companies that offer services often get calls about something specific. For this, add the information to your voicemail. For example, your greeting might say
5. Holiday Greetings. Celebrate with your callers. This will create good energy for future conversations. Use a greeting like: “Happy holidays from (Business Entity).
NOTE: If the Web Portal link in step 1 does not present you with a list of Applications to choose from that would indicate that the voicemail box is not associated to the users internet ID. Please call 1HELP (612-301-4357) for assistance.
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Best Wishes CelebrationsBirthday Congratulations Holidays Get Well Love Sympathy Thank You
AccountingBlog NamesBlogging TipsBusinessCommunicationEmployees and HREntrepreneurFeaturedFinanceGeneralLogosMobilePeoplePros and ConsPsychology 18+ Voicemail Greeting Examples to Help You Record the Perfect One
Telling a quick joke or including a little more information can keep you safely within the 20-second timeframe while letting the caller understand a little more about you.
When you’re using the traditional voicemail system, your carrier dictates some messages you’re going to store in your voicemail box. But with a virtual system, you can store and retrieve messages whenever you want. The cloud also allows you to convert the voicemail audio files and texts and send them via email to relevant departments for further screening.
4. Choose option 4 from the keypad. From here, you can then select your preferred language.
Mood can also play an important factor in your recording. Record the greeting in a quiet place, remember to smile, and focus on leaving a positive message that’s sure to please your customers. (Tendant provides an example script you can leverage for your voicemail greeting.) Cut through the noise by speaking clearly. From honking horns to spotty cell service, callers often have their own background noise to contend with. The last thing you want is a missed message due to a lack of clarity, so make sure your outgoing greeting is clear, concise, and recorded at a reasonable pace.
This is it. If you are not satisfied with the custom voicemail greeting, then follow the same steps and do it again.
Before you record your professional voicemail message, take a quick peek through these examples for some inspiration:
* Add an auto attendant, virtual receptionist or e-receptionist with menus so callers can press a key to connect their call to a partner, assistant or any other phone number.